STANDARD OPERATION PROCEDURE - PURCHASING & NOMINATED CUSTOMER SELECTION

	STANDARD OPERATION PROCEDURE
	PURCHASING & NOMINATED CUSTOMER SELECTION
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I.                    Definition

Purchasing in context  of business is about negotiating which current  and potential suppliers to provide the business with raw materials ( direct purchasing ) for use in the production cycle  or general materials/services ( indirect ) required for the everyday operation business.

The role of purchasing can be described as the opposite of sales in the sense that sales is about selling your product in the market place, whilst purchasing is all about buying raw materials as cheap as possible and adding the value via the production process to sell the final product at a profit .

II.                  Purpose

The purpose of purchasing and nominated customer selection procedure is to look for suppliers that meets factor such a price, quality , quantity , delivery time and quality requirements to eliminate reworks , waste time .

III.                Procedure

1)      Purchasing process :

Purchasing process is being taken place by korea head office & suppliers; they will evaluate & select suppliers based on their ability to suply raw material in accordance with our requirements, criteria for selection , evaluation and re evaluation shall be established.

The supplier shall ensure that procured  material conforms to specified purchase requirements with cost , quality and quantity and delivery period. The typeand  material shall dependent upon the effect of the purchased material on subsequent material realization or the final material.

Factory will get the purchase order through head office, however we will evaluate suppliers performance via 4 criterions as mentioned for all supplier item on supplier score card, if ther is any problem unconformity ,will contact directly Head officen to solve.

1)      Purchasing information :

Purchasing information shall describe raw – material to be purchased including :

·         The specification of item/service

·         Delivery time

·         Other related information

2)      Verification of purchased material :

·         We shall establish and implement the inspection or other activities necessary  for ensuring that purchased product meet specified purchase requirements.

·         Verification of purchased material has been inspected following working instruction and procedures “ incoming quality “ . record should be maintained in place.

IV.              Revision history

Date	revision	Description of revision
.......	0	initial

STANDARD OPERATION PROCEDURE - DOCUMENT CONTROL AND RECORD

	STANDARD OPERATION PROCEDURE
	DOCUMENT CONTROL AND RECORD
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I.                    Purpose :

Documentation and change control is to prevent the unintended use of obsolote document , and to apply suitable identification to them if they are retained for any purpose.

II.                  Scope:

This scope of this control is to include type of documentation such as customer orders; specification; plans / drawing ; quality manual ; standard operation procedure ; work instruction form and others.

III.                Management responsibilities.

1.       The factory manager has responsibility for overall site factory system, to be overseen by the production manager and Quality assurance Manager.

2.       Have assigned document holder and FE coordinator which responsible for the administration and maintenance of the site document control system.

3.       Department supervisor and managers responsible for actual implementation of all documented process , procedures and forms.

IV.                Document creation , approval and control .

1.       All new or revised documents must pass through the document approval process known as the document change request.

2.       After approval of documents presented in document change request , document control holder and FE coordinator shall review and after all changes indicated in the document change request

3.       FE coordinator shall be responsible for notifying supervisor and manager for the revision  and issue document distribution form .

4.       Original copies need to withdrawn in work station and replace with the revised duly signed and approved.

5.       Original copies are to be retained in a master file by the document holder and shall be used for reference of triple personel.

V.                  Work instruction manual.

1.       Reference manuals relevant ro specific department will contain corporate specification and department work instruction .

2.       Document holder and FE coordinator will keep one copy and one copy to keep in each department’s  work station/area. FE coordinator shall maintain  a current manual distribution list.

VI.                Document issues.

1.       Controlled copies of factory system documents are issued to department, by referring to master document list ( MSDL  ) ensuring that each user has the latest of the document.

2.       Distribution lists for official controlled copies of factory system documents shall be determine by the factory and quality manager.

3.       Distribution of controlled copies shall keep by the FE coordinator and document control holder.

VII.              Controlled copies.

1.       Document control holder shall be responsible for incorporating new or revised documents, and keeping manual update and accessible both on master file located in main office and a copy in each departments work station/area.

2.       Document control holder shall ensure that all obsolote and uncontrolled documents are removed from points of use.

VIII.            Removal or obsolete documents.

1.       Upon approved of revised documents, old document shall be removed from point of use . These documents shall be considered obsolete documents. Any obsolete documents shall be destroyed by using paper shredder machine with the request for document disposal form duly signed by authority.

2.       For any obsolote document not destroyed shall be clearly stamped or marked as “ obosolete document” and shall keep only by the document control holder in a separate storage cabinet.

IX.                Master document control list.

1.       This is outline to assist in the control  and identification of current system documents.

X.                  Record retentio procedure.

A record is defined as any information or data that is received or made by factory staff and management in the course of their duties which is

1.       Recorded in any medium including but not limited to handwritten or typed forms, e-mails orcomputer disk that may contain any information about the factory.

2.       All records are property of factory and may not be destroyed, mutilated, or otherwise damaged of od disposed of , in whole or in part except as provided by below record retention schedules with completed  ‘request for documents disposal form ‘.

3.       Record retention schedule

Type of records	Length of storage
All QA and QC inspection report	5 years
All process and production report	5 years
All preventive and corrective action plan	5 years
All maintenance and machine records	5 years

XI.                Back up of electronically stored documentation.

1.       Documentation electronically stored in main server or hard disk .

XII.              Use of forms.

1.       Form use of reference and recording of product data or process specifications, work practices or of inspections are to be controlled  as part of the document control system.

2.       The FE coordinator will maintain a form log to assist in the control of forms requiring document control

3.       The form log shall consist of a form number , form title or description, document control number and revision date.

4.       Supervisor is responsible for reviewing forms when adding , removing or modifying process data . and it should be reviewed twice a year.

5.       Initiating or revision of forms should follow document creation , approval ,and control procedure.

XIII.            Document control and record document

Document

No.	File no.	Archives	Time limit
1.
2.

Tracking table of changed document

No.	Content of change/supplement	Related dept	Effective date
1.
2.

Document index

No.	File no.	code	Issued date	remark
1.
2.

Revision history

Date	Revision	Description revision
April 16 2016	0	initial

Created by : Qa Team

Witnessed by : FQA Manager

Approved : Director

JOB DESCRIPTION - FCA ( Factory Certified Auditor )

	JOB DESCRIPTION
	FCA
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1.         Job Description :

FCA is incharge of ensuring the quality on 100% packed garment.

2.         Job roles

2.1          Conduct final inspection as per NIKE/Customers SOPs

2.2          Take initiative on quality prevention process through “ doing things right first time “

2.3          FCA canot conduct any final inspection which is not 100% packed and no final inspection tobe conducted in the late night  after 7.00 pm

2.4          Inspection , exmination , evaluation , of adequancy / efficiency and effectiveness of the quality management system at factory

2.5          Built strong FCA and internal QA team through training and guidance of new member.

2.6          Review size set sample as well as sign off on QRS sample which  meet  NIKE requirements.

2.7           Audit SXS to ensure good quality before shipping

2.8          Sign off shipments which conform  to Nike requirements and expectations.

2.9          Use internal reports as toolsto drive continious improvement.

2.10       Follow up on corrective action and preventive action plan.

2.11       Conduct risk assesment meeting ( Craftsmanship, CTQ, etc ) following Nike ‘s requirements

2.12       Maintain a good filling system  for record/reports/documents.

2.13       FCA to ask support of top management in factory.

3.         Reporting channel

If there are any quality issues , immediately report to FQA manager to resolve.

4.         Organization chart 

JOB DESCRIPTION - MECHANIC OPERATOR

	JOB DESCRIPTION
	MECHANIC OPERATOR
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1.         Job Description :

Mechanic operator is incharge of carrying out works following supervisor’s designation andensures that machines are well working currently.

2.         Job roles

2.1 Check working status of all machines prior to start production.

2.2 Maintain all machine periodically.

2.3 Repair machines follow workers feedback and comment on the tags of sewing machines.

2.4 Support on moving or changing or revoking machines.

2.5 Implement other jobs follow supervisors assignation.

3.         Reporting channel

Report to mechanic supervisor if there are any problem related to machines to resolve timely

4.         Organization chart 

JOB DESCRIPTION - MECHANIC SUPERVISOR

	JOB DESCRIPTION
	MECHANIC SUPERVISOR
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1.         Job Description :

Mechanic supervisor is incharge of controlling all mechanics and support factory manager to achieve production quality  as customer’s requirement.

2.         Job roles

2.1   Check all machines as factory manager prior to start production

2.2   Assign work to mechanic staffs

2.3   Supervise mechanic staffs on working performance.

2.4   Review all reports of staffs related to deliver/revoke machine

2.5   Ensure all machines are well working during production process.

3.         Reporting channel

Report to factory manager/production manager if there are any problems related to machines

4.         Organization chart 

JOB DESCRIPTION - HEAT TRANSFER OPERATOR

	JOB DESCRIPTION
	HEAT TRANSFER OPERATOR
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1.         Job Description :

Heat transfer operator is responsible for operating heat transfer machine follow supervisor’s guideline.

2.         Job roles

2.1 Clean the machine before prosess

2.2 Prepare heat transfer and cut panels for press

2.3 Implement heat transfer according to supervisor’s guideline.

2.4 Check heat transfer quality after pressing.

2.5 Every 2 hours, using digital thermometer to re check temperature on the each heat transfer

       machine and record data on inspection report.

3.         Reporting channel

Report to cutting supervisor if there are any heat transfer quality problems to resolve

4.         Organization chart